Online Documentation

Adjustment Transaction Entry

The Adjustment Transaction Entry program is used to enter debit or credit transaction adjustments for a selected member. The member can be selected by entering the member number, social security number, name, or by using the incremental member search. The selected member's Billed Thru Date, Status, Open Debit Transactions and Unapplied Credit Transactions will be displayed. The user can click on the Add button to add a transaction for the member. The system will default the transaction date to the system date which can be overridden by the user. The transaction code is used to determine the purpose of the transaction. All credit transactions will be entered using transaction code 41. The transaction period must be entered for a debit transaction. The period will default to the member's Billed Thru date and a drop down list of prior billing periods from this system will be available. The period is not used for credit transactions. The member will enter the amount always as a positive number. The system will make a credit negative by looking at the transaction code. The description will default to the transaction code description however, the user can override the description as desired. A debit transaction can be saved by clicking on the Save button.      When entering a credit transaction, the user can click on the Apply button to request the system to apply the entered payment to the displayed open debit transactions for the member. The system will start at the first transaction in the list and will apply to each transaction down the list until the credit is used up. The user can also apply the credit as required by editing the Applied column amounts. Once the applying of the credit amount is completed, the user can click on the Save button to permanently save the transaction and the application to the debit items. The button next to the unapplied field is used to designate the unapplied amount to specific future debit transactions.      The following screen displays the application of the credit amount entered on the previous screen.

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